Srinagar: The civil secretariat, the seat of Jammu and Kashmir government, will close here by month end to reopen in winter capital Jammu on November 5 as part of the bi-annual ‘Darbar Move’, a practice started by Maharaja Gulab Singh in 1872.
“The offices observing five-day week shall close at Srinagar on 26th October, after the office hours and the offices observing six-days week shall close on 27 October after the office hours. All the offices shall reopen at Jammu on 5th November,” the order issued by the General Administration Department (GAD) today said.
The offices moving in camp shall carry only 33% of the staff strength in that particular office or 10 officials, whichever is minimum or otherwise, as specifically indicated.
The departments shall depute their advance parties on 22 October, 2018, consisting of one Gazetted Officer and four to five Non-Gazetted Employees who shall receive the records at Jammu.
The departments shall ensure that records are properly packed in boxes/trunks and their keys should reach the advance parties at Jammu, well in time.
The SSP, Security, Civil Secretariat shall furnish a list of defaulting departments in this regard to the Government (General Administration Department) at Jammu.
J&K SRTC shall make available sufficient number of buses in good condition for transportation of Jammu based employees on 27th & 28th October, 2018 and Srinagar based employees on 3rd & 4th November, 2018. The booking of buses shall be for destinations of the employees, wherever feasible. Tickets shall be issued by the SRTC in advance i.e. from 22nd October, 2018, both from the Civil Secretariat as well as from the main booking counters of SRTC.
J&K SRTC shall also make available trucks for shifting the records from Srinagar to Jammu. The trucks shall be requisitioned by the departments from SRTC and the departments shall draw advance for meeting carriage and packaging charges. The trucks shall be allowed to enter the Secretariat premises, Srinagar on 26th October, after the working hours. Loading of records in the offices located outside the Secretariat premises observing six-day week shall take place after the working hours on the last working day. The loaded trucks shall leave for Jammu on 21 October, in a convoy.
S.S.P (Security), Srinagar will supervise the packing, loading of records of the offices located outside the Secretariat from the security point of view and issue clearance certificates to the Drivers who, in turn, shall show them to the SSP(Security), Civil Secretariat, Srinagar to allow them to be included in the convoy. The SSP (Security), Civil Secretariat shall allow the entry of trucks/records in the Civil Secretariat, Srinagar/Jammu after proper scrutiny.
J&K SRTC shall ensure that one crane, two empty buses and two empty trucks accompany the convoy on the respective days so that the employees do not face inconvenience due to break down of buses/trucks on the way. Mobile workshop(s) shall also accompany the convoy.
J&K Police shall escort the convoy carrying employees and the ‘Records Convoy’ all along the route up to their respective destinations. They will also make sure that the move convoy is given precedence in crossing the Jawahar Tunnel and the Chenani-Nashri Tunnel. The Director General of Police, J&K will issue necessary guidelines to the field agencies accordingly.
The Health & Medical Education Department shall make arrangements for medical aid facilities at Qazigund, Banihal, Ramsu, Ramban, Chenani, Udhampur & Jhajjarkotli on the days when the employees travel from Srinagar to Jammu. The Principal Secretary to the Government, Health & Medical Education shall issue necessary instructions in this behalf to the Directorates of Kashmir and Jammu Divisions, accordingly.